• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
Rachel Pedersen

Rachel Pedersen

Your Content Wishes - Strategically Granted

  • Home
  • About Rachel
  • Book
  • THE SHOP
  • Blog
  • Podcast
  • Collab

How to Prioritize in Business & Systems for Life and Balance

By Rachel Pedersen

Have you ever wanted to be a rockstar?  

Well, guess what? I’m going to tell you how.

Of course, I guess I should tell you that this is probably not the kind of rockstar that you might be imagining right now. But it is a way to become the star in your business and in your life by taking simple, actionable steps in your life—starting today.

So, let’s play a little game.

Imagine you have 5 cups.

4 are the same size and one is slightly larger.

Cup 1: Full of big rocks

Cup 2: Full of pebbles

Cup 3: Full of sand

Cup 4: Full of water

Larger cup: Empty

Now, take a moment to consider which of the cups you could empty into the larger cup before it is full? Could you add the water and sand? Or, the pebbles and water?

What combination would work? Or, would they all fail?

The answer is…if you put them into the larger cup in the right order, it should all fit.

Well, what’s the right order? I’m glad you asked.

We always start with the largest rocks first. By putting those in first, you can then fill in the spaces with the smaller pebbles. Then the sand, then the water will absorb into the sand. Viola! Success.

Well, Rachel, that’s all nice and good but what does it have to do with making my life and business successful?

It has everything to do with it. Take a moment to consider what the “big rocks” are in your life. What needs to be done first so that everything else fits in as well.

As business owners and as parents, it’s easy for us to focus on taking care of everyone else first. We manage our spouses, kids, partners and deal with their needs. We handle our clients or customers and put out their fires daily. We are busy—beyond busy—and it is exhausting.

So, what if you stop to consider focusing on your big rocks first? What would that look like for you?

What are the BIG ROCKS in your life and business?

What is most important for you?

No one else can tell you what’s most important for you. I can’t tell you what you should do on any given day. For example, if I tell you to get up at 5:00 a.m. and you’ll be more successful, there’s a good chance that this won’t produce results for you. It all depends on your personality type and personal work archetype. What works for one person will not, inevitably, work for anyone else.

YOU have to decide what your own BIG rocks are. So, here are 5 steps to get you started in filling your own cup.

Step 1: Your rocks are different from my rocks.  

So, get busy and make a list of all your big rocks. There are no right or wrong choices, but here are several different categories that might come up for you:

Building Your Business (Increase Client Portfolio)

Increased Revenue

Continuing Education

Family Care

Community Outreach (Impact)

Travel

Social Life (Friends & Fun)

Fitness/Health

Spirituality (Meditation/Prayer)

Self-Care (Journaling/Rest)

Giving Back (Charity/Volunteer)

Step 2: Decide which of those rocks is most important to you.

This might surprise you, but I believe the answer to this question should be the same for everyone no matter what your goals are.

And that answer is…YOU.

You should be the biggest rock and, therefore, the most important. If you don’t take care of yourself then you can’t show up and take care of your family or your business.

So, I recommend blocking out a chunk of time each day for self-care. Take time to figure out what really “feeds” you in life. What feels like love? What does self-care mean to you?

Is it taking time to read a good book? Getting more sleep? Getting a massage every week? Binge-watching a show on Netflix?

Once you decide what self-care means to you and you block out the time to focus on it—commit to doing that every day.

The bottom line is that if you leave filling your own glass to the end of the day—your glass will be empty. You’ll be frazzled. Screaming at everyone and pulling your hair out.  And no one wants to come home to this or work with this version of you.

We have to take care of ourselves first. So, take time to pour into you.

You simply cannot build your clients or your business without taking care of yourself first. In the long run, you’ll be able to accomplish all the other things—if you take care of yourself first.

Step 3: Get specific.

Once you choose that first rock, take it and break it down into as many smaller bullet points as you can. Get very specific. Here are some examples:

If you want to work on your health, what does that mean?

I want to workout more.

Okay, but how often and for how long and what exercises?

I will to go to the gym twice a week and for 1 hour.

Or…

I will do Pilates three times a week for 30 minutes.

Or…

I will walk/run for 15 minutes a day at least 5 days per week.

You see, breaking it down into a small, actionable goal that you can schedule makes it doable and sets you up for success.

Let’s look at a business example.

I want to increase my client base.

How will you go about making that happen?

I will create a simple Lead Magnet.

Or…

I will write a 4-part Email Nurture Sequence.

Or…

I will schedule Social Media posts for the next week.

Start with just one of these things and schedule a small chunk of time to work on it each day until it is complete. Keep focused on that one goal. Don’t get distracted by all the other little things that you think you need to do.

Decide what is a realistic time frame that you can commit to each goal each and every day. Is it an hour or only 10 minutes? There is no right or wrong answer. You must consider all the factors in your life in order to make this decision.

The important thing is that we make a decision and take action. You can always adjust it later.

Step 4: Repeat Steps #2 and #3 for each of your big rocks and let go of perfection.

Your assets are the rocks that you want to spend the majority of your time on. So, what are the assets in your business? The real “needle movers” are what you should focus on first.

For instance, having “inbox zero” at the end of the day is not a needle mover. (Inbox zero = you’ve replied to or handled all your messages by end of day.)

But the needle movers may be creating a product or course or getting an offer out there so that you can start to produce revenue.

It will differ from person to person and from business to business, but making those decisions is the first step. Once you’ve decided on your big rocks, you have to take each one of them and plan on how you will break them down. Start taking action and you’ll start seeing results. And, then you can start to fill in the pebbles and the sand.

Quite often, we waste too much time going down rabbit holes. We get stuck on one small thing (like learning to build a website) when we may not even need a website right now. Maybe we only need a landing page.

The reason this happens is because we tell ourselves that things have to be perfect before we can move on. Then, when you don’t see results, you feel as if you’ve broken trust with yourself. This is not about perfection. It is about YOU keeping your promises to YOURSELF.

If you say you’re going to do something—then do it!

You are worthy to that commitment to yourself. This is about you being accountable to YOU! Don’t lie to yourself. Your brain will call you on your bluff.

Keep moving forward. Small steps, not perfection, is what creates real results.

Step 5: Learn about the power of intentions.

For those of you who love “to do” lists, I invite you to consider changing your “to do” list into intentions.

Here’s what I mean by that…

If you have a never ending to do list, it can often feel like a chore. But, if you create intentions for the day instead—it suddenly puts you in control of your life.

Sometimes those lists are not even truly important things. They are just busy work to make us feel productive. Society has trained us to believe that the longer our list and the busier we are—the more productive we are. That “to do” list feels exhausting.

But, your intentions are important because you decide on those yourself then no one else can do that for you. Those intentions need to be something you want to don’t just feel like you have to do.

No one else’s morning routine will work for you—it will be exhausting.

No copying and pasting other people’s successful routines.

Remember, look at your own rocks—this is what is most important to me based on my life. Then, suddenly, the actionable items will feel possible.

That is your glass!

Ultimately, we get to decide what is in that glass. Your priorities. Your life.

The bottom line is that we spend most of our time running around for everyone else—fulfilling the needs of everyone else. From now on, I want you to live like the star that you are…you can’t do “all the things” every day. If you try to, you’ll start to dread waking up every morning.

Instead, remember that all those little things are just the grains of sand that fill your cup. To make true progress and to establish true success—you have to choose the big rocks and build those long term results one rock at a time.

Do this and you’ll feel pride. You’ll move that needle one notch further along than yesterday. And you’ll truly rock your business and your life!

If you want to learn more about becoming a rock star in your business, you might be ready for my mastermind and mentorship program, The Social Clique. You can apply now: https://www.cliqueforlife.com/apply-now

Related posts:

How to Nurture Your Email List With Ease

My 15-Minute-a-Day Instagram Strategy That’s STILL Bringing Me Followers and Leads

Work-Life Balance Doesn't Exist!

Filed Under: General Social Media

← Previous Post
Nightmare Clients: Not Every Client is the Right Client
Next Post →
How To Create A Lead Magnet: Generate More Leads & Customers With Powerful Lead Magnets

You may also like

Why I’ll Never Pretend to Have It All Together (Especially With My Kids Watching)
How to Write Like You Talk (Without Sounding Like a Robot)
How I Grew an 8-Figure Business With Kids Crawling on My Laptop

Primary Sidebar

The Latest Blogs

  • Why I’ll Never Pretend to Have It All Together (Especially With My Kids Watching)
  • How to Write Like You Talk (Without Sounding Like a Robot)
  • How I Grew an 8-Figure Business With Kids Crawling on My Laptop
  • How One Automation Gave Me My Weekends Back
  • When Synchronicity Smacked Me in the Face (and Changed My Business)
  • The Real Reason You Procrastinate on Content
  • The Psychology ‘Trick’ That Closed More Sales Than Scripts Ever Did
  • 100 Content Ideas in 60 Minutes (Yes, Really)
  • Why You Feel Like a Failure… Even When You’re Crushing It

Rachel Pedersen. Founder of RBP Productions, The Viral Touch, & Sontero

Rachel Pedersen has scaled her businesses to 8-figure revenue, grown a fanbase of 3+ million followers, and reached over 100 million people annually (and ORGANICALLY) during a lazy year… She is currently co-writing a fantasy book with her husband, and she’s already spent way too much time perfecting the linguistic rules of her invented language and map!


themrspedersen

Helping freelancers & business owners to grow their business with social media
8figures in 8 years | Hay House Author

Dolly Parton once said in an interview that she wr Dolly Parton once said in an interview that she wrote Jolene and I Will Always Love You on the same day. ✨

I have thought about that contrast more than I care to admit. It says a lot about who she was and how she lived.

Because those two songs are opposites… and they both are her reclaiming her beautiful power (in different ways). 

She wrote one of them from the top. 

Leaving Porter Wagoner’s show. Walking away from the man who put her on television. Choosing to say goodbye kindly when she did not have to be kind about it at all.

She wrote the other one from the floor. No power. No plan. A woman asking another woman for mercy about her own husband.

Same day. All the power in one hand and none of it in the other.

But my favorite thing is that she didn’t just write them…

She released both. 🎀

She could have kept the vulnerable, scary one in a drawer. Nobody would have known. 

She put it out anyway, and it became one of the most covered songs anybody has ever written.

That is how she lived the whole sixty years. 

Heart on her sleeve. Song on her lips. 

Never a version of herself she was too proud to let us see.

My people hide the ugly parts and messy bits away. 

She didn’t. 🤍

So much love,
Rachel

#DollyParton #DollyForever #WomenInBusiness
Rest in Peace Dolly. You truly made the world a mo Rest in Peace Dolly. You truly made the world a more beautiful place. 

She meant so much to so many of us. And man, she practiced what she preached ❤️🫶

I don’t have words to express how impactful her words, songs, and outlook on life have been for me over my life. 

So I’ll allow your own words to reflect back to us the impact of your life. 

#dollyparton #iwillalwaysloveyou #jolene
I sold the Navigator and got myself something PRAC I sold the Navigator and got myself something PRACTICAL and affordable (no high payments) 🙌

A 2015 Chevy Equinox with a great stereo. 

This is my proudest car purchase yet… I’m done trying to look like riches. 

Wealth whispers. And it often drives simple, practical cars 👀
14 years ago I was a single mom on welfare 🫶 My d 14 years ago I was a single mom on welfare 🫶

My dream was to become RICH.

I wanted a better quality of life SO BADLY. 

Becoming rich felt like the only way to make it happen.

Now I’m a single mom of 3... 💔

And my new dream is to build wealth (while empowering others to do the same). 

I want true freedom to CHOOSE... 
Generational wealth... . 
Ownership... 

And a safety net a mile wide 🙌

If that appeals to you, you’re going to love the ‘next-level’ transparency I am about to share over the coming months.
This breaks mine and Poul H. Pedersen’s hearts to This breaks mine and Poul H. Pedersen’s hearts to share. 

After nearly 13 years of marriage, we are getting a divorce 💔

We made this decision together - it is not repairable. 

A few of you knew something was happening. Thank you for respecting our privacy through these painful matters. I’m sharing this because we shared our relationship with you. I don’t want to lie or pretend like nothing is happening. 

Poul is an amazing dad. We are raising the children together as partners 🙏 

This is uncontested and amicable. We are not fighting. 

He’s also my best friend. Please please please do not attack him or assume about him through this. He’s the father of my children, so hurting him hurts me. 

We will only be sharing the full story as needed to navigate our next steps. 

Please pray for Poul and the children. Pray for our families. Please pray for me for wisdom to know what to do next. 

My heart is beyond broken. His is as well. 

But my feet are underneath me, and I have a clear vision of the path I need to take for our children ❤️ their lives and futures above all now.

Edited to add… sorry about my ManyChat responder. I don’t want to look at a computer to turn it off while I’m crying.
By referral only — this one is close to our hearts By referral only — this one is close to our hearts. 🫶

Poul H. Pedersen and I are looking for a Household Manager for our family home near Lake Minnetonka: someone who loves making a space beautiful, orderly, and calm, and who genuinely enjoys helping a family run well.

I’ll be honest about why this is referral-only. We’re a family first, and our children’s lives are private. Letting someone into our home means letting them into our world — so trust and discretion matter to us just as much as skill. The right person will understand that instinctively, and hold our family’s privacy the way they’d want their own held.

Here’s what the role looks like day to day:

- Coordinating home services and keeping everything running smoothly — groceries, systems, the hundred small things
- Building processes that make life lighter, and adapting them intuitively as you learn how we live
- Light cleaning and tidying, and cooking
- Driving the kids and being a steady, caring presence when Poul or I travel
- Helping care for our children — you’re not here to be mom or dad, but you’re important in helping us raise them
- Holding short-term tasks and projects while keeping an eye on the long game

What we’re really looking for is a person, more than a résumé: someone adaptable, nurturing, and calm — the kind of steady that can carry a lot at once without losing their warmth. Someone who listens for the details, takes good notes, and reads a moment well. And someone who understands that when we’re with family, I’m simply mom and wife. 🫶

A few practical notes:
- Reliable transportation to the Lake Minnetonka area of Minnesota is a must
- Ideally 3–5 days a week
- Compensation is discussed individually, candidate by candidate
- Interviews are by invitation

If someone you love and trust comes to mind, I’d be so grateful for the introduction. ❤️
Follow on Instagram


Lexi Theme by Code + Coconut